Event Planning

Know what your event is, have a title, an audience, an anticipated participant amount, and general understanding of date, time and where and what you need to host it.

Reserve the rooms and physical equipment needed for your event. You'll need to understand event capacity and the equipment you need to make your event successful (a classroom may not have enough capacity, or a gathering space may not have the furniture needed).

Submit a request for facility setup through ServiceDesk. This includes tables, chairs, stages, or other furniture moving, clean-up, and more.

Work with Food Services to ensure your event is catered. Food Services also reserves right of first refusal to any events where catering is expected.

Many events require some form of technology support, from a laptop cart for workshops to speakers for an event in the plaza.

To get the word out about your event, you may want to leverage social media, the website, campus digital signage, request support with flyer creation, and other print and digital design support.

From parking (through RCCD) to ASL interpreters (through the ARC) to security (through RCCD Police) to photography (through RCCD Creative Services), even more services exist that can help make your event more accessible, memorable, and safe. Contacts for these additional services are listed on this page.

Work with Facilities and Technology Support Services to ensure any borrowed equipment is returned and facilities are left in good working order.